Management Job Openings
ANNOUNCEMENT OF MANAGEMENT JOB OPENING
PERSONNEL SERVICES, 211 WEST FIFTH STREET, ONTARIO, CA 91762 (909) 988-8511
OPEN TO ALL QUALIFIED APPLICANTS. OUTSIDE APPLICANTS MUST APPLY ON WWW.EDJOIN.ORG.
#2025-2026 M06 November 20, 2025
DIRECTOR OF ACCOUNTING AND PAYROLL
DEFINITION
Under the direction of the Chief Fiscal Services Officer, gather and prepare State reports for districtwide attendance accounting; plan, organize, manage, and supervise all Payroll and Accounts Payable activities and staff; monitor and record financial activity for the Child Nutrition program and the Associated Student Body funds into the county financial system, interpret District, County, State, Federal laws and directives; prepare financial statements as requested/required; prepare, analyze and evaluate complex financial reports; provide analytical functions and assistance relative to financial legislation; supervise professional, paraprofessional and clerical support staff; and perform other job related work as required.
QUALIFICATIONS
Education/Certification/Experience:
Education equivalent to the completion of a four-year college degree in accounting, experience may be substituted for up to two years of education; three years of professional, payroll or accounting experience, preferably in a public agency, in the operation of accounting systems and preparation of management reports.
Desired Qualification:
Master’s degree in Business or Accounting
Knowledge of:
Generally accepted accounting principles, practices and procedures; policies and procedures involved in the preparation, verification, maintenance, and processing of payroll, applicable sections of various tax codes, retirement plans and Collective Bargaining Agreements, financial and statistical record keeping; preparation of comprehensive financial reports; applicable sections of the California Education Code and State financial management regulations; organization, work management and personnel supervision; maintenance of financial and statistical records. Methods and procedures of legal writing; District organization, operations, and objectives; applicable sections of State Education Code and other Federal, State, and County laws, District policies, rules, and regulations; modern office practices and equipment including but not limited to District computer applications.
Ability to:
Plan, organize, and supervise financial and statistical record keeping activities; analyze situations accurately and adopt an effective course of action; meet timelines; perform complex accounting work; interpret, explain, and apply rules, regulations, and District policies to employees and others; operate a personal computer and a financial computing system; make presentations before groups; establish and maintain effective working relationships with other employees of the District, vendors, and other public agencies as appropriate.
Areas of Supervision:
Direct Supervision: Clerical Specialist II, Account Technician II, Payroll Analyst.
Consulting Supervision: Secretary II, Account Technician III, Budget Analyst, Accountant
ESSENTIAL & REPRESENTATIVE RESPONSIBILITIES:
1. Plan, assign and supervise the work of assigned staff.
2. Supervise and participate in staff selection and evaluation.
3. Plan and direct accounting activities including posting to and maintaining the General Ledger, Child Nutrition and Associated Student Body programs accounting, accounts payables and payroll.
4. Prepare financial reports on the condition of the District, and/or mandated reports for local, federal and state agencies.
5. Plan, organize and direct payroll activities, including implementation of board approved salary adjustments per bargaining agreements, preparing and/or coordinating completion of various payroll reports and respond to request for payroll related information.
6. Issue bulletins or memoranda to department, program and site administrators on accounting and financial practices and procedures as needed.
7. Review and authorize the disbursement of District funds in accordance with the availability of funds and Board policies and accounting requirements.
8. Direct, review and report on complex accounting matters using computerized financial management systems.
9. Assure the accuracy of and approves payment of vouchers in accordance with established procedures.
10. Review and approve year-end closing account activities.
11. Analyze and implement rules and regulations concerning fiscal administration and reporting.
12. Set up procedures to meet mandated requirements.
13. Keep current on changes and modifications in regulations and rulings on accounting procedures and practices which may require adjustments and changes in District accounting functions.
11. Analyze and implement rules and regulations concerning fiscal administration and reporting.
12. Set up procedures to meet mandated requirements.
13. Keep current on changes and modifications in regulations and rulings on accounting procedures and practices which may require adjustments and changes in District accounting functions.
14. Make presentations before groups.
15. Operate office equipment e.g., (personal computer, terminal and keyboard).
16. Assists in monitoring budget maintenance and procedures.
17. Oversee the daily practices and routine in the absence of the Chief Fiscal Services Officer.
18. Perform other related duties as assigned.
15. Operate office equipment e.g., (personal computer, terminal and keyboard).
16. Assists in monitoring budget maintenance and procedures.
17. Oversee the daily practices and routine in the absence of the Chief Fiscal Services Officer.
18. Perform other related duties as assigned.
WORKING CONDITIONS
Indoor/outdoor environment; subject to constant interruptions; may be exposed to communicable disease and anti-social behavior; prolonged periods at a computer terminal.
PHYSICAL ABILITIES
Dexterity of hands and fingers to operate modern office equipment; sitting or standing for extended periods of time; bending at waist, kneeling or crouching; seeing to read a variety of materials; hearing and speaking to exchange information; reaching overhead, above shoulders and horizontally; ability to lift up to 20 lbs.
Dexterity of hands and fingers to operate modern office equipment; sitting or standing for extended periods of time; bending at waist, kneeling or crouching; seeing to read a variety of materials; hearing and speaking to exchange information; reaching overhead, above shoulders and horizontally; ability to lift up to 20 lbs.
SALARY:
Range O: $119,427 - $142,977 (3 Steps)
WORK YEAR:
222 days
TO BEGIN:
As Soon As Possible
APPLICATION PROCEDURE:
Interested applicants who meet the qualifications for the position are to submit:
1. The District Management Application
2. Letter of Intent/Introductory Letter addressed to Charlene Saenz, Ed.D.
Assistant Superintendent, Personnel Services
3. Current Resume
4. Three Letters of Recommendation
SEND APPLICATION TO THE PERSONNEL SERVICES OFFICE ATTENTION:
Charlene Saenz, Ed.D.
Assistant Superintendent, Personnel Services
Chaffey Joint Union High School District
211 West Fifth Street
Ontario, CA 91762
DEADLINE FOR RECEIPT OF APPLICATIONS IN THE PERSONNEL SERVICES OFFICE IS December 5, 2025, AT 4:00 P.M.
Chaffey Joint Union High School District does not discriminate in employment on the basis of race, color, ancestry, national origin, religious creed, sex, physical handicap (including AIDS), medical condition (cancer-related) age (over 40), sexual orientation, or marital status and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964, as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and California Labor Code 1102.1.